Laboratory Safety Manual
Reviewed May 2012
Appendix G
How to Run a Regularly-Scheduled Health & Safety Meeting
Planning is essential. Start early, prepare an agenda, choose a place
that is well ventilated, quiet, and comfortable.
Contact all who need to attend. Make sure that they have enough advance
warning. For this reason, regularly scheduled meetings are preferable, unless there is a
need for a "special" meeting.
Contact individuals who have "special" expertise well in
advance to arrange for their attendance.
Prepare the agenda and stick to it. Start by determining your
objectives; what needs to be accomplished? If it is a regularly scheduled meeting, you
will want to follow-up on previously discussed items to check on their resolution.
CONDUCT OF THE MEETING
Call to Order.
Attendance is taken.
Review unfinished business.
Review any "action" items that were not taken up at the last
meeting.
Discuss any accidents that took place since the last meeting. Develop
written loss control recommendations.
Discuss "near" accidents that have taken place since the last
meeting.
Discuss "unsafe acts or practives and regulatory compliance
issues" that have been observed during regular or special inspections.
Discuss new business, i.e., Personal Protective Equipment
recommendations for new procedures, training schedule for Hazard Communication compliance.
Ask those attending to review any special safety problems or concerns
they may have or problems brought up by their constituency.
Explore special interest items such as a safety film or posters or any
other safety/health-related items.
Be sure that assignments are made to individuals if there is not enough
information available to make loss control recommendations.
Keep detailed minutes of the meetings.
After the meeting, distribute copies of the minutes for posting and
discussion.
After the meeting, evaluate the meeting to determine if you met your
objectives.
 Appendicies  Bibliography
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