Conducting a Training Session
Page Updated January 2008
PROPOSED TRAINING FORMAT
Make use of the training manual and contents of the packet when conducting the training session.
- Have trainees sign an attendance sheet
- Introduce Right-to-Know and who it covers
- Briefly explain the intent of RTK legislation
- Introduce the five components of the RTK program
- Discuss specific department hazards
- Choose specific substances for training
- Describe department policies and procedures
- Inform trainees that a test will be given at the end of the session.
Remember
Make sure that the training session addresses the materials and situations encountered in your department.
Length of Training Sessions
It will take a minimum of 30 to 45 minutes to conduct the basic Hazard Communication Training. If there are any specific hazardous substances or situations to be trained on, the session will take longer to complete, depending on the type and number of hazardous substances.
Office employees with no specific hazardous substances would receive the basic training, while Paint Shop employees, for example, may have several specific substances (paints, solvents, etc.) and require training that might last almost an hour and a half.
- Material Safety Data Sheets (MSDS)
- Marking and Labeling System (HMLS)
- Employee Training
- Written Plan
- Chemical Inventory Lists (CIL)
Specific Department Hazards
- Cover any hazards or situations unique to your department.
- Choose 4 or 5 of the worst materials encountered in your department. Train employees on how to recognize and deal with emergency situations concerning these specific materials.
- If there are any special Personal Protection Equipment requirements, then the employees should be trained on how to use the equipment.
- Explain procedures for dealing with spills and emergency situations.
Choose Specific Substances for Training
Train on any substance in the department that has an OSU (HMLS) rating of...
 HEALTH: 3 or above
 FLAMMABILITY: 3 or above
 REACTIVITY: 2 or above
If there are none of the above, choose 4 or 5 of the worst substances that you do have and use them in the training.
Describe Department Policies and Procedures
- Hazard Detection
- Spill Response
- Use of Protective Equipment
Method of Instruction for Component One:
OSU Additional Information
- Explain the meaning of the Employee Exposure Report and how to fill it out.
Points to Stress
- Make sure everybody understands what an MSDS is and how to read one.
- Make sure everybody knows where the set of MSDS's applying to them are kept.
Method of Instruction for Component Two:
- Explain the OSU (HMLS) system for labeling hazardous materials and where it is used.
- Show an example label and explain.
- Allow the trainees to read a label for material common in your department as an example.
Hazardous Material Signage
- Explain the OSU Uniform Laboratory Hazard Signs (ULHS) for workarea hazardous materials and where they are used.
- Explain that EHS will put placards on campus buildings.
Points to Stress
- Make sure trainees understand how to interpret the HMLS labeling scheme and where they can expect to encounter it.
- Make sure trainees understand how to interpret the NFPA labeling scheme and where they can expect to encounter it.
Method of Instruction for Component Three:
- Explain when Right-to-Know training is required.
- Explain what this training must consist of.
Points to Stress
- This training session is their required RTK training.
Method of Instruction for Component Four:
- Explain OSU's Hazard Communication Policy (Policy & Procedures Letter 3-0535).
- Pass out a copy of OSU's Hazard Comunication Brochure (summary of the Policy).
- Brochures are available from the Environmental Health & Safety Department.
Points to Stress
- Explain that the plan is available to employees on request, and where that plan is located.
Method of Instruction for Component Five:
- Explain why a CIL is required, citing what laws and regulations (federal and state), and how often it should be updated.
- Explain how it is used by emergency response personnel.
- Explain how campus hazard signage is determined and what its function is.
- Explain when an MSDS is required.
- Explain where a blank CIL form can be obtained.
- Explain where the current chemical inventory list is located.
Points to Stress
- Make sure everyone knows that the CIL must be updated annually and any time a new substance is brought into the department.
Conduct an Open Book Test 
[Please Print]
Name: __________________________ Dept.: ______________________________
MSDS means ________________________________________________  What does this emblem mean?
Where can you expect to see it?
_____________________________________________________________
_____________________________________________________________
This training session is your required Hazard Communication training.
True or False (circle one) Where are the MSDS/s kept for your department?
______________________________________________________________
______________________________________________________________ If you have a question about the safe use of a chemical, always consult your
______________________________________________________________
Signature:______________________________ Date:___________________________
Comments & Suggestions for Training
Training isn't handing out MSDS's and asking employees to read them. Training should be accompanied by a simple test ending with the employee's signature and filed for documentation. Training can probably occur in two phases:
- General chemical safety, spill response, labeling procedure, etc. (Perhaps a film or tape)
Specific workplace information (specific labels, MSDS, emeregncy plans, etc.)
Phase 2 (specific) trainers should be trained and provided with guidelines. If decentralized, periodic audits will help. Train on an annual basis or when a new hazard is introduced. Trainers should not criticize the program Different training packages are available: (computer self-paced instruction, films, or video tapes). There is no substitute for workplace-specific training.
 Outline of Right-to-Know Program < BACK NEXT > OSU's Written Program
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